JOB TITLE: Production Administrator


REPORTING TO: Production Manager


JOB PURPOSE: To assist Production Manager in coordinating the activities of the operations department. To have a detailed knowledge of all supply only and some knowledge of supply and fix orders. Developing and maintaining systems to ensure the company is able to produce its products to meet delivery and installation dates.

Need to be self-reliant and fairly dynamic, able to schedule own work load. Need to be computer literate, and competent in Word and Excel. Knowledge of Sage Line 50 would be an advantage, but not absolutely essential as training will be given. A good telephone manner is also necessary.


DUTIES AND RESPONSIBILITIES


• To develop communication links with the Sales Department and acquire a good knowledge of all orders and to be aware of potential future requirements.

• On receipt of orders to ascertain requirements and to maintain and update the material procurement plan. To discuss with sales and Production Management any implications in relation to the company’s ability to meet the customer’s delivery/installation dates.

• Raise invoices, proformas and order acknowledgements using SAGE Line 50 v 11.

• To maintain a current stock list ensuring minimum stock levels are kept. Ordering materials as required taking into consideration future requirements

• Schedule supply only deliveries and raise delivery notes.

• Update stock list with new orders.

• Raise invoice/delivery notes when goods dispatched.

• Raise purchase orders.

• File all Productions correspondence.

• Record staff holidays/absences.

• General administration support to Workshop/Production Manager.

• To work closely with the Contracts Administrator and be able to take on aspects of that job role for cover purposes.

Please only apply if you have the above experience.

CAREER OUTLOOK REGRETS THAT THEY CAN ONLY CONTACT SUCCESSFUL APPLICANTS.



CONTACT
Sharon Lockie  Telephone: 01932 570066

Career Outlook LTD
40 Guildford Street
Chertsey
Surrey
KT16 9BE